Conference Site: Rider University, 2083 Lawrenceville, Lawrenceville, NJ 08648
1. The company, whose name appears on this form, hereinafter referred to as the “vendor,” is authorized to conduct a demonstration and/or product display of materials described subject to the terms of this agreement. The demonstration consists of product displays in the assigned area at Rider University (hereinafter University), 2083 Lawrenceville, Lawrenceville, NJ 08648.
2. All exhibits must fit within the confines of the assigned space so as not to impede traffic flow, infringe on the space of other vendors, or violate the emergency exit routes as set forth by the fire marshals. Exhibit layout includes a table 6’ x 36,” two chairs, and cannot be modified. Exhibition fees cover only those items described herein (paragraph #2) of this document. Sales of food and inappropriate (offensive or indecent ) material is prohibited.
3. Vendors agree to abide by the installation and dismantling times. Installation begins at 8:00am, Saturday, June 8, 2019. Exhibits must be dismantled by 6 p.m. Saturday, June 8, 2019.
4. Vendors agree to limit services and or materials displayed in their exhibit area to those purveyed by the vendor with the only exception being the use of other proprietary equipment used solely for the purpose of demonstrating the materials or services of the vendor.
5. Each vendor agrees to donate one (1) gift of merchandise or gift certificate to be used as a door prize. Gift must be available at the registration area on the date(s) of exhibition.
6. If SDUSMP should be prevented from holding the event for any reason beyond its control, or if an exhibitor cannot occupy the assigned exhibit space due to reasons beyond the control of SDUSMP, then SDUSMP has the right to cancel the exhibition or any part thereof with no further liability to the exhibitor other than a refund of the exhibit fee.
7. Vendors are responsible for securing their merchandise. The Sons & Daughters of the United States Middle Passage, Inc. (hereinafter SDUSMP) and the University will not be responsible for any loss, injury, or damage including fire or theft, which may occur to a vendor or to the vendor’s employees or property arising from any cause whatsoever, prior to, during, or subsequent to the period of this contract. The vendor assumes the entire responsibility and liability for losses, damage, and claims arising out of vendor activities on the University premises and will indemnify and hold harmless the University, its agents, servants, and employees from any and all such losses, damages, and claims. By completing the application and signing this agreement, it is expressly understood that the vendor releases SDUSMP and University and will indemnify and hold harmless the SDUSMP National Executive Board, all Chapters, members, affiliates, volunteers, and all others functioning in a support capacity from any and all such losses, damages, and claims for losses, injury, and damages.
8. Cancellation Policy – Written cancellation notification must be made by May 15, 2019. There will be no refunds for cancellations after May 15, 2019.
9. Click the link below to input vendor information and order Exhibit Space.